Accounting and Finance Officer

Responsibilities

• Maintain and regularly update payment registers to ensure accurate and timely tracking of payments.
• Prepare and route financial documentation through DocuSign for review and approval.
• Maintain and manage office petty cash in accordance with established policies and procedures.
• Review and process invoices, payment vouchers, and advance requests, ensuring completeness, accuracy, reasonableness, validity, and compliance with applicable policies.
• Review travel and other advance requests and ensure timely liquidation and closure of outstanding advances.
• Coordinate with Human Resources to support payroll processing and related statutory remittances.
• Enter and maintain accounting transactions and supporting data in the accounting system.
• Review bank account activity and prepare monthly bank reconciliations.
• Support the Finance and Operations Manager in preparing monthly financial statements and other financial reports as required.
• Maintain complete, accurate, and well-organized finance and accounting records and files.
• Liaise with internal and external auditors and provide supporting documentation and information as requested.
• Support the preparation and processing of VAT refund claims.
• Ensure compliance with finance, procurement, and other relevant organizational policies and procedures, and recommend improvements where appropriate.
• Prepare, maintain, and report on quarterly account and balance reconciliations.
• Coordinate payment approvals with authorized account signatories.
• Serve as a key point of contact for finance-related communications with vendors, staff, project teams, financial analysts, auditors, headquarters, and other relevant stakeholders.

Qualifications

• Bachelor’s degree in accounting, Finance, or a related field from a recognized institution.
• 3–5 years of relevant professional experience in accounting and finance, preferably within a non-profit organization and/or an organization implementing PEPFAR-funded programs.
• Strong computer skills, particularly in Microsoft Excel and working with financial data sets.
• Working knowledge of, or demonstrated ability to learn and effectively use, accounting and database applications.
• Ability to establish and maintain moderately complex filing systems and financial records.
• Excellent communication, organizational, analytical, and interpersonal skills.
• Ability to work professionally and collaboratively in a multicultural and internationally based team environment.
• Fluency in both written and spoken English and Kiswahili.

Skills