Clerk 2 Environment

Responsibilities

• Maintain an organised electronic and physical filing system for Environment Department records, correspondence, reports and supporting documents.
• Maintain departmental document registers, trackers and administrative records, including monitoring due dates and following up outstanding submissions or actions.
• Upload, circulate and track documents through DocuSign and other approved document-management platforms.
• Create and track material reservations, purchase requisitions and service entry sheets in SAP as instructed by the responsible departmental personnel.
• Maintain records of departmental purchases, service orders, deliveries and supporting documentation and assist with follow-up of outstanding procurement transactions.
• Maintain stock records for office supplies and other routine departmental consumables and initiate replenishment requests as required.
• Coordinate routine departmental administrative arrangements including meetings, meeting rooms, invitations, travel, accommodation and gate-pass requests.
• Prepare meeting documentation, record minutes where required and maintain action trackers for departmental meetings.
• Receive, register, distribute and file departmental correspondence and assist with preparation and formatting of routine letters, memos, reports and presentations.
• Upload and maintain approved departmental documents on KIOSK and other designated internal platforms in accordance with document-control requirements.
• Provide logistical and administrative support for environmental field activities, including preparation of forms, labels, equipment registers, transport arrangements and dispatch/receipt of samples where required.
• Coordinate routine administrative communication with suppliers, contractors, laboratories and other service providers as directed by departmental personnel.
• Compile routine departmental administrative information and statistics for reports using approved source information.
• Perform other reasonable administrative duties assigned by the Manager: Environment consistent with the purpose and level of the role.

Requirements

• Minimum 1–2 years’ experience in office administration, records management, document control, procurement support or a similar clerical role.
• Experience in mining, construction, industrial or other operational environments would be advantageous.
• Experience using SAP or another ERP system would be advantageous.
• Experience with electronic document-management and approval systems would be advantageous.

Qualifications

• Certificate or Diploma in Business Administration, Office Administration, Records Management, Procurement/Supply Chain, Secretarial Studies, Information Management or a related discipline.

Skills