Executive Coordinator

Responsibilities

• Executive & Travel Administration: Manage the Country Director’s calendar, travel itineraries, appointment scheduling, incoming/outgoing correspondence, and visa applications in coordination with HR and Administration.Explore History
• Governance & Board Support: Serve as the primary focal point for Board and General Assembly engagements; attend all meetings, produce accurate minutes, track governance decision points, maintain official communication records, and advise the Board on legal/governance processes.
• Senior Management Team (SMT) Coordination: Develop the SMT meeting calendar, organize meetings, take and circulate official minutes, and systematically track the implementation of SMT action points.
• Budget & Financial Oversight: Manage the Country Director’s office budget in collaboration with the Finance Department, including expenditure tracking, monitoring, and reviewing management accounts.
• Front Desk & Operations: Direct reception and front-office operations, manage organizational information dissemination to Programme Areas and field staff, and ensure a presentable, professional reception environment.

Requirements

• Work Experience: Minimum of 5 years of hands-on experience in executive coordination, Board/committee secretariat support, or senior office administration, preferably within an NGO or international development organization

Qualifications

• Education: Bachelor’s Degree in Public Administration, Business Administration, Management, Governance, Secretarial Studies, Office Administration, Law, Public Relations, International Relations, or a related field.
• Advantage: A Master’s Degree or professional certification in Management, Governance, Administration, Corporate Governance, or Law is an added advantage

Skills