GRN Officer

Responsibilities

• . Confirmation of goods received
• A GRN confirms that the goods ordered from the supplier have been delivered and received.
• . Matching goods against the Purchase Order (PO)
• It helps verify that the goods delivered match the Purchase Order in terms of description, quantity, specifications, and other requirements.
• . Inspection of goods quality
• The GRN provides a record of whether the goods were received in good condition and meet the required quality standards.
• Confirmation of quantity received
• It records the actual quantity received and identifies any shortages, excess deliveries, or discrepancies.
• . Supporting supplier payment
• The GRN serves as evidence that goods have been received before the supplier’s invoice is approved for payment.
• . Updating stock records
• The GRN is used as supporting documentation for recording received goods in the inventory system or stock records.
• . Maintaining proper procurement records
• It provides a clear record of when goods were received, the supplier involved, the items received, and the person who received them.

Requirements

• Knowledge of Goods Received Notes (GRN) and receiving procedures.
• Understanding of Purchase Orders (PO), Delivery Notes (DN), invoices, and stock records.
• Basic knowledge of inventory and warehouse management.

Qualifications

• Diploma or Bachelor’s Degree in Procurement and Supplies, Logistics, Supply Chain Management, Stores Management, Accounting, or a related field.
• A certificate in procurement/stores may be accepted for junior positions.

Skills