Programme Support Officer

Responsibilities

• Maintain the Deputy Representative's calendar and arrange meetings.
• Take minutes of meetings, ensuring accuracy, attention to detail and coherence.
• Support the preparation of comprehensive briefing packages for donor and partner engagements, as well as high-level events, including supporting content creation and photography.
• Support in reviewing, copyediting, and refining donor reports, project proposals, and concept notes to ensure high overall quality, coherence, and strict adherence to UNICEF branding, style, and messaging guidelines.
• Draft clear and well-structured communication to share reports, briefs, and knowledge products for internal and external use.
• Maintain and update the internal funding pipeline using Excel trackers.
• Generate regular reports, dashboards, and presentations on key performance indicators and donor reporting.
• Contribute to grants management, monitor their expiry, and support reprogramming or extension processes.
• Facilitate generating funds utilization reports to track expenditures and commitments.
• Use AI, automation tools, and digital platforms to streamline repetitive tasks, such as data analysis and report generation.
• Serve as a resource for digital platforms (e.g., SAP, Service Gateway, Power BI, SharePoint) within the section.

Requirements

• English: Fluent, Required
• Swahili: Fluent, Desirable
• Assignment Requirements - Relevant Experience: 7 years

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Economics, Development Studies, International Relations, Data Science, or a related field is an asset.

Skills