Technical Assistant – Accounting

Responsibilities

• Assist in development, management, and monitoring of donor-funded project budgets.
• Support payment process by ensuring all donor expenses are in accordance with required donor conditions and guidelines.
• Support and maintain an up-to-date register of staff, travel, activity and operational advances, including due dates and clearance status.
• Review advance-retirement submissions for completeness and arithmetic accuracy before forwarding them to the Accountant for accounting review.
• Issue timely follow-up reminders on outstanding clearances, refunds and supporting documents under the direction of the Director of Finance and Administration.
• Prepare periodic ageing summaries of outstanding advances and unresolved transaction items for management review.
• Enter or upload approved transaction data and supporting references into the ERP system as assigned, subject to review and posting controls.
• Maintain supporting registers for payments, advances, contracts, suppliers, statutory documents and recurring financial obligations.
• Perform routine checks for missing references, duplicate entries, incomplete attachments and inconsistencies between physical files, registers and the ERP system.
• Prepare exception lists and submit identified discrepancies to the assigned reviewer for correction or further action.
• Support ERP-based reports as required by CCTTFA.

Requirements

• Accuracy and close attention to documentary detail.
• Integrity, confidentiality and sound judgement when handling financial information.
• Strong organisation, prioritisation and deadline-management skills.
• Ability to follow established procedures and escalate exceptions without delay.
• Effective written and verbal communication and constructive follow-up skills.
• Ability to work in a multicultural environment and collaborate across departments.
• Service orientation, accountability and commitment to continuous improvement.

Qualifications

• Bachelor’s degree in Finance, Accounting, Commerce, Business Administration with a finance or accounting specialization, or another closely related field from a recognised university.
• At least 5 years of relevant experience in finance operations, accounting support, payment processing, financial records management or a comparable function.
• Experience in a regional, intergovernmental, international or donor-funded organisation is an added advantage.
• Working knowledge of financial procedures, internal controls, procurement documentation and audit support requirements.
• Practical experience using an ERP or accounting system. Knowledge of Odoo, Sage, QuickBooks or a comparable platform is desirable.
• Strong Microsoft Excel and Word skills, including maintenance of registers, schedules and document control records.

Skills